Subject Code & Title : BSBPMG514 Manage project Cost Part 1
Assessment Type : Assignment
This summative assessment will enable your Assessor to make a judgement of competency based on the submission of your completed assignments against the requirements of this unit of competency.
Assessor Instructions : The Assessment Benchmark developed for each unit of competency is the evidence criteria used to judge the quality of performance (i.e. the assessment decision-making rules). Assessors must use these benchmarks to make a judgement on whether competency has been achieved and to determine if the participant has performed to the standard expected to meet the unit requirement and learning outcomes. Competency results for each unit are recorded in the Record of Assessment
Form.
BSBPMG514 Manage project Cost Part 1 Assignment – Australia.

Reasonable Adjustment :
Careers Australia will allow flexibility in relation to the way in which each unit is delivered and assessed based on the student’s requirement. The following are the reasonable adjustments for this unit:

Assessment Coding
Assessment of this program of study is based on competency-based principles.
S = Satisfactory
NS = Not Satisfactory

Students who fail to perform satisfactorily for the assessment in the prescribed date may be assessed as ‘not satisfactory’. You are required to be assessed as ‘Satisfactory’ on completion of Assessments assigned by your assessor for this unit of competency.

Re-assessment :
Any re-assessment is conducted as soon as practicable after you have been informed of the requirement to be re-assessed and have been given the opportunity to be re-trained and assimilate the training. You are re-assessed in only the areas assessed NS. It is at the assessor/s discretion to re-assess the entire assessment should it be demonstrated an overall understanding of this unit has not been achieved. Students that are assessed ‘satisfactory” after re-assessment of areas deemed NS will achieve competency for this assignment.

Instructions :
• Using the scenario provided for you, or your current workplace, please answer the following questions. If you use your own project, you must outline the scope of the project before you begin the tasks.
• If you are required to communicate with your trainer, you may be able to use one of three ways: telephone,collaborative session on Blackboard or face to face (if available to you). You must confirm your communication method with your trainer, to ensure suitability. As a result of certain instructions in the assessment tasks, use the above methods to contact trainers and make suitable arrangements.
• Document templates as required are provided and embedded in each Task to help structure your responses and save you time developing documents. Save your work within the embedded document, or save externally and upload separately. If you choose to save in the embedded files and upload only the assignment, you will need to check you have saved your work correctly with appropriate names. It is good practice to save a backup copy.
• If you are asked to provide explanations and examples, you must do so in your own words. If you are
referencing the eBook or other author, you need to paraphrase accordingly and provide references as
appropriate.
• Any issues contact your trainer.

Scenario :
You are to assume the role of Hanz Konig, Head of Operations/Store Manager CA City Department Store. The CA City Retail Group Executive team would like to provide a Christmas party for the CA City Department Store employees. They have indicated you are to manage this project, planning starts in October.

A budget of $40,000 has been approved for the event.
A project scope statement is provided here:

Project Title : CA City Department Store Christmas party
Project objective : Provide an enjoyable dining experience for department employees to acknowledge employee contributions; celebrate the festive season, and increase staff morale.
Project deliverables : Venue to be within 40 km radius.
No less than 80% employee attendance.
Project completed within planned budget (no tolerance).

BSBPMG514 Manage project Cost Part 1 Assignment – Australia.

In scope : CA City Department Store employees only.The department store currently has 190 active employees.Event organisation and hosting.

Budget : $40,000 (Note: this amount is only to do with function costs, not costs of planning or effort.)

Constraints : No partners, family or non-employees.
No more than 20% of the budget to be spent on alcohol.
Dinner must be provided.

Assumptions The venue will be accessible by foot.Event will occur outside working hours commencing at 5 pm, closing no later than 10.30 pm.

There are several roles surrounding the expenditure discretions.
• The project manager can authorise expenditure up to $10,000.
• Any expenditure from $10,000 to $30,000 and over must be authorised by both the PM and the Sponsor

Communication is to be via email and weekly status reports to the team.
Change requests are to be recorded in the Cost Management Plan each time.

Task 1
Question one
Your first project management task is to prepare a work breakdown structure (WBS) to plan the required activities and to cost project resources.

The most effective way to establish the WBS is to consult with your stakeholders. To do this you must participate in a collaborative activity.

• Your trainer will advise you of the dates and times the sessions will be taking place.
• Participation in an arranged session is compulsory.
• During the session, each student needs to contribute to the discussion as a project stakeholder and with
your trainer identify the tasks to be included in your project work breakdown structure.
• This media clip can help you create a WBS. You will need your Blackboard log in to access this clip.

Use the template below to structure your WBS.
Note: This template has a column for costs, which you will complete in the next question; only complete the WBS tasks and activities at this stage. Open this template and save it as

BSBPMG514 WBS with costs your name initial
It will need to be uploaded after the next question (2b).

Question two
After completing the WBS, you need to estimate costs for the project.
To estimate all costs required to complete a project, managers and teams use information available and
assumptions, to plan the required costs. Use the following email from Lucy Lowin sky and the Historical costs from the awards night last year, to help you with your planning:

Historical costs are below. Note the number of guests at the event last year and consider this when estimating your costs. Not all costs will be the same from event to event, use this information as a guide.

2 a To estimate costs, use the information provided. You anticipate choosing the most economical option from the hotel for dinner. Record an estimated cost for each marked task in your WBS.

Open the document you saved before as:

BSBPMG514 WBS with costs your name initial
Complete the column for costs as marked save and upload as required.

BSBPMG514 Manage project Cost Part 1 Assignment – Australia.

Note: Remember you are only to provide costs for areas with an actual outgoing cost, not a labour cost (for example, the cost of time to secure a venue or to complete the research).

2.b Once completed, upload a copy of your work (BSBPMG514 WBS with costs your name initial) to
Blackboard and complete the email template here for your trainer/assessor and request feedback on
your cost estimations.