BSBWHS415 Contribute To Implementing WHS Management Systems Assignment-Swinburne University AU.

Subject Code& Title: BSBWHS415 Contribute To Implementing WHS Management Systems
Task 2: Practical Application Task Implementation of a Workplace Health and Safety Management System (WHSMS)
A WHSMS is a system used by organisations to manage their WHS obligations. It provides a proactive and systematic approach to ensure that hazards are eliminated or, so far as reasonably practicable, risks are minimised. Task 2 is made up of the following:
BSBWHS415 Contribute To Implementing WHS Management Systems Assignment-Swinburne University AU.

2.1: WHSMS Planning, Implementing & reviewing – Return to Work and Injury Management
The requirements are:
 Contribution to Consultation and Participation processes
 Revising a procedure for Return to Work and Injury Management.
 Planning for implementation of this procedure
 Review following implementation.

2.2: WHSMS Planning, Implementing, Reviewing – Safe Systems of Work
The requirements are:
 Contribution to Consultation and Participation processes
 Hazard Identification
 Identifying control measures
 Implementing the control measures
 Evaluating the effectiveness of the control measures

You may answer the questions using your own workplace or a workplace you have access to.

Task title:
2.1 WHSMS Planning,Implementing,Reviewing –RTW and Injury Management

Task requirements/Questions:
Your employer has asked you to be involved in the implementation of their current Company Procedure related to Return to Work and Injury Management.

Staff do not seem to be familiar with this Procedure and therefore your role will be to assist in the planning, implementing and review ( this is to be taken on as though you are rolling this out to the staff for the first time.)

For this task you can use an existing Return to Work and Injury Management procedure for your organisation

you can choose to use the Return to Work and Injury Management procedure provided in Appendix A

Complete each of the following:
a) Review your organisation’s Return to Work and Injury Management procedure or the Return to Work and Injury Management procedure in Appendix A for sufficiency,accuracy, legislative compliance and readability. Identify any gaps, areas for improvement.

NOTE: if using the provided procedure in Appendix A some missing steps are:
 It does not address the responsibilities of an Injured Worker’s
Managers and Supervisors
 It does not address the responsibilities of co-workers
 It doesn’t say how long the employer has to lodge the claim after receiving the worker’s injury claim form.
 It doesn’t address steps to be taken if the Worker is unable to return
 It does not reference an Issue Resolution process

b) Identify and name who you would consult / communicate with
to review this procedure. (include at least 2 individuals)

c) Explain why you would involve those individuals

BSBWHS415 Contribute To Implementing WHS Management Systems Assignment-Swinburne University AU.

d) Consult with the identified individuals and provide details of each of the following points:
 How did you involve them in the review of the procedure?
 List any feedback you received and make applicable changes to the Return to Work and Injury Management procedure

Documents for submission:
 Include a copy of the original procedure, with areas highlighted for review – part a) of this task
 Include a copy of the revised procedure following consultation – part d) of this task

e) Develop and document an Implementation Plan for the Return to Work and Injury Management procedure.

Appendix B: Implementation plan template

f) Describe in detail each of the following:
 Who are the duty holders related to this plan?
 Which components of the plan are specifically relevant to your role? (identify a minimum of 2)
 Who do you need to consult with in order to prepare for implementation of the plan?

g) Consult with the identified individuals and provide details of each of the following points:
 How did you involve them in planning for implementation?
 List any feedback you received and explain how the feedback was integrated into the plan for implementation.

h) Implement the Plan
Within the scope of your own role, implement the prepared plan.
Explain in detail:
 Your responsibilities for implementing the plan
 How you facilitated the involvement of others to implement the plan

i) Review the effectiveness of the plan
 Who did you consult/communicate with in order to review the effectiveness of this procedure?
 Why did you involve these individuals?
 How did you facilitate their contribution? (e.g. meeting, email)
 List any feedback you received and explain how the feedback was integrated into improving the Return to Work and Injury Management procedure.

j) Document and distribute the revised Return to Work and Injury Management procedure to required personnel (Duty Holders / Stakeholders).
(Provide evidence of this process (e.g. email communications)

k) For reflection:
 Describe any barriers/challenges you faced throughout the to
the consultation process. How were these overcome?
 Identify any opportunities for improving the effectiveness of the
consultation process. Explain what changes you would make.

2.2 WHSMS Planning, Implementing,Reviewing –Safe Systems of Work

“‘Safe Systems of Work’ refers to a systematic examination of a task in order to identify all the hazards. It defines safe methods to ensure that hazards are eliminated or, where this is not possible, risks are minimised”

Your employer has asked you to examine hazardous work tasks performed in your organisation and develop and implement processes which:
 Identify all the hazards related to the tasks
 Identify control measures which will eliminate or, where this is not possible, minimise the risks so far as is reasonably practicable
 Implement the control measures
 Evaluate the effectiveness of the control measures

Complete each of the following tasks:
a) Choose two (2) Hazardous work tasks performed in your organisation.

For each task Explain:
 What the task is and,
 Why you consider it to be hazardous and,
 What you feel the hazards associated with the task are
 Your risk assessment of each of the hazards and,
 What you feel the most effective control measures are

Appendix C: Hazard, risk assessment Template

Work task 1:
Work task 2:

b) Organise a meeting to discuss your findings.
This meeting should include the following personnel: Duty Holders / Relevant Stakeholders (Managers, HSRs. Employees etc.)

In the Meeting:
1.Discuss current WHS consultation processes related to hazard identification
2.Explain each person’s and your duties / responsibilities in relation to Consultation and Risk Management
3.Ask for their feedback on your findings (part a)
4.Identify and agree on control measures
5.Discuss the best approach for implementing the control measures

Appendix D: Plan for Implementing Control Measures Template

c) Implement the Plan
Provide details of each of the following:
 Who you consulted with in the implementation of the plan
 How you facilitated their contribution
 Why you involved those individuals
 Provide details of any feedback you received and explain how the feedback was integrated into the implementation of the control measures

d) Review the effectiveness of the implementation
a.Explain how reviewed the effectiveness of the control
measures (short term)
b.Explain how you will review the effectiveness of the control measures (ongoing)
c.Who did you/would you consult with in the review?
d.Why is it important to involve those individuals?
e.List any feedback you received and explain how the feedback was integrated into the control measures
f.Document and distribute the revised control measures to required personnel (Duty Holders / Stakeholders)

Appendix E: Record of Review Template
e) For reflection:
1.Describe any barriers/challenges you faced throughout the the
consultation process. How were these overcome?
2.Identify any opportunities for improving the effectiveness of the
consultation process.

BSBWHS415 Contribute To Implementing WHS Management Systems Assignment-Swinburne University AU.

f) Record keeping:
Describe where details of each of the following would be stored:
 Hazard Identification Risk Assessment (2.2a)
 Meeting minutes (2.2b)
 Plan for Implementing Control Measures (2.2c)
 Record of Review (2.2d)